Office Manager

About Company

Amitours Group is one of Europe’s leading transport providers, specializing in ski-focused mobility and integrated travel services. We’re not just about transfers — at Amitours, we are building the next generation of travel, Health tech and finance tech products: Alps2Alps, Mountly, Alveda, Medical Travel and more.

With 15+ years in the market, Alps2Alps covers most Alpine destinations with airport-to-ski-resorts transfers, as well as offering affordable ski rentals, ski passes, and beyond. Alps2Alps is an innovation-driven travel tech company dedicated to Travel tailored with love, powered by innovation and a commitment to the Earth. We are passionate about developing innovative solutions that drive customer satisfaction and business growth.

About the role

We are looking for a reliable, hands-on Office Manager to handle the day-to-day office administration in the company.

This is a role for someone who likes to get things done and keeps everything running: paperwork, filings, communication with banks and authorities, accounting  and the many minor tasks that keep a business compliant and organised. You will work closely with our management and accounting team and become the go-to person for anything administrative on the Estonian side.

For the right person who proves themselves, there is real room to grow into a broader, more senior role within the group over time.

Location: Taliinn, Estonia 

Collaboration: Full time

What you'll do

• Handle day-to-day administrative tasks and paperwork across our entity in Estonia.
• Support accounting-related administration (invoices, records, correspondence) in coordination with our internal and external accountant.
• Act as a local point of contact in Estonia and handle correspondence with relevant authorities.
• Prepare, organise and keep track of company documents, contracts and official filings; liaise with our accountant and management.
• Take ownership of ad-hoc administrative needs – the practical, everyday tasks that keep the work running smoothly.

Who we're looking for

• At least 3 years in an office administrator / secretary type role, ideally in a small company where you handled a bit of everything – admin, documents, accounting support and banking.
• Local know-how: Familiar with how Estonian companies operate day-to-day – banks, accounting, legal -  and standard business administration.
• Languages: Fluent English and Russian together with excellent Estonian; 
• AI: Practical use of modern digital tools, including AI assistants, to work faster.
• Attitude: Motivated, proactive and hands-on -  someone who wants to contribute effectively
• Discreet: you will handle confidential corporate and financial documents.
• Independent and proactive: you organise your own work, take ownership of loose ends and keep things moving without day-to-day supervision.
• Other: Estonian citizen, based in or near Tallinn and able to work from office (upon necessity)

Nice to have

• Experience with international groups or multi-entity structures.

What we offer

Flexibility: A flexible full-time role that can be combined with other work.

Hybrid: Work from home or in an office in Tallinn.

Impact: A key, visible role in a growing international group where your work makes a direct impact.

Growth: Genuine opportunity to grow into a broader, more senior position over time.