Administrative assistant

Responsibilities

• Provide full administrative support to the Tinkoff Asia Team
• Work with the document flow (sending, receiving, registration, uploading into the system, copying, scanning, archiving, shredding, etc)
• Assist and check data entry into the database: requests for payment, contracts, counterparties. Control over relevance of the documents status in the system
• Participate in writing regulations and describing business processes. Assist with automatization, optimization, and improving the administrative processes
• Supervise the process of reports collection, verify compliance with the agreed formats
• Communicate with counterparties, coordinate the final stage of negotiations and contracts sign off
• Organize meetings, exhibitions, register for events and exhibitions. Write and send out e-mails to the partners, customers, stakeholders
• Interact with other departments of the Company in order to solve related problems and implement joint projects
• Fulfill manager’ ad hoc request as operationally required
• Travelling arrangements for the team (bookings, reporting etc.)
• Support of the CEO with the private arrangements (family matters and so on).

Requirements

• Higher education
• 2+ years of experience in administrative role
• Advanced level of English and Russian;
• Proficiency in all MS Office programs
• Ability to learn quickly, be open to taking on different roles
• Ability to take initiative and suggest ideas for improvements, proactively contribute to the work of the whole team

We offer

• Work in the office near the Vodny Stadion metro station.
• Professional Development. You will get access to a library of technical literature, training and workshops for employees
• Health care. We will issue a VHI policy with dentistry and accident insurance. We will offer preferential insurance to your relatives
• Free fitness room Tinkoff Sport. Use fitness equipment, attend group programs, warm up in the sauna, participate in football, volleyball and ice hockey tournaments
• Free lunches at Tinkoff Cafe. And if you want to have a snack, there is a kitchen on each floor with tea, coffee and fruit.
• Decent salary - we will discuss it at an interview